Case Study: Sparkasse Bodensee Transforming the Workplace with a Clear Vision for Desk Sharing and Mobility

Client: Sparkasse Bodensee

A progressive regional savings bank located in southern Germany, known for its forward-thinking approach to workplace culture and digital transformation.

The Challenge: Adapting to a Hybrid Workplace Model

As early adopters of remote work, Sparkasse Bodensee had already been piloting home office solutions for over two decades. But as flexible and hybrid work became standard, their main office in Friedrichshafen revealed a common issue: underused desk space and outdated storage systems.

The bank set out to implement a modern desk sharing system to optimize office space, increase mobility, and foster collaboration—without sacrificing employee comfort or organization

The goal was clear:

• Improve space utilization

• Enable true mobility

• Foster collaboration

• Support a clean, unified work environment

They needed a solution that would support this transition, both culturally and practically.

The Solution: Structured Desk Sharing and Smart Tools with Gustav

The bank launched a structured desk sharing concept, with a booking system, clear usage rules (Clean Desk, uniform tools), and strong internal communication. Importantly, leadership led by example to ease the cultural shift.

To support this system, they chose Gustav Original XL as the standard tool for their mobile workforce. Designed for flexibility, the Gustav caddy allowed employees to easily transport and organize their work essentials from one desk to another.

Why Gustav?

• Premium, sustainable materials (recycled PET felt, oak veneer)

• Integrated laptop stand

• Lightweight and stylish

• Encouraged personal responsibility and workspace ownership

Implementation: Rolling Out Mobile Workstations Across the Office

Sparkasse Bodensee rolled out approximately 200 Gustav units across the organization. Every new hire now receives a Gustav during onboarding—a symbolic and functional welcome to the company’s modern work culture.

Gustavs are stored in open shelving systems overnight and are either in use or neatly placed on desks during the day. The setup reinforces flexibility and tidiness while strengthening a shared culture of mobility.

The Results: Efficient, Flexible and Eco-Friendly Office Transformation

• Improved space efficiency: previously underutilized office space is now used more effectively—and even partially rented out.

• Cultural shift: employees embraced the new system thanks to clear communication and leadership support.

• Enhanced employee experience: with everything in one place, mobility feels effortless, and onboarding has a meaningful, practical touch.

• Reduction in clutter: no more bulky pedestals or unnecessary paper piles—just streamlined, digital-first workstations.

Expert Insight

“Desk Sharing is not about furniture—it’s about mindset. The right communication, leadership, and tools make all the difference.”

— Jörg Hund, IT Consultant, Sparkasse Bodensee

Conclusion: A Model for the Future of Hybrid Work

Sparkasse Bodensee’s success story shows how a thoughtful approach to hybrid work, paired with smart tools like Gustav, can lead to a more efficient, flexible, and human-centered workplace.

Gustav isn't just a product—it's part of the transformation.